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- 2019 BOOTH SELECTION MEETING
The 2019 Booth Selection Meeting will be held September 12, 2018 at the Hungexpò in Budapest.
If you need hotel accommodation in Budapest, please take advantage of the proposals provided by C-IN.
2019 ERA-EDTA BOOTH SELECTION PROGRAMME - Wednesday, September 12, 2018
10.30 Get-together at the Hungexpò
11.00 Hall 25
Welcome & Introduction
Technical & Logistic aspects
11.45 Inspection of the Congress Space 12.30 Lunch @ Hall G 13.15 Booth Selection 17.00 End of the Meeting See the map
On September 11 starting from 16.00 a get-together event has been organized and fully supported by Hungexpò and the City of Budapest.
A detailed program will be sent to those of you selecting this option during the registration to the BSM 2019.
Please register your company to attend the Booth Selection Meeting and/or the Get-together Event:
If you plan to attend the meeting and visit Budapest we encourage you to take advantage of the Budapest Card.
- Main exhibition - Venue maps
Floorplans Hungexpò Registration & Service Area Hall F
Hall F + Entry Hall III
Main meeting rooms Hall G1, G2A, G2B
Hall G, ground floor
Hall F, ground floor
Hall A1, A2, A3, A4
Hall A, ground floor
Poster session Hall A
Hall A, gate 17
Catering & Sitting Area Hall G1
outside the hall/independent access
Hall G2 gate 19
Hall A gate 13
(according to exhibition opening times)
Hall A gate 20
Congress Exhibition Hall A gates 13-16 Max height 5 meters,
hanging point included
Hanging Points see relevant information in the technical floor plans Max weight per sq.m see relevant information in the technical floor plans
- Exhibition timetable
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline.
Build up Halls A Monday, June 10, 2019 08.00-20.00 Tuesday, June 11, 2019 08.00-20.00 Wednesday, June 12, 2019 08.00-20.00* Stand decoration & cleaning Thursday, June 13, 2019 08.00-14.00** Exhibition Thursday, June 13, 2019 16.00-20.00 Friday, June 14, 2019 09.30-17.30 Saturday, June 15, 2019 09.30-17.30 Dismantling Saturday, June 15, 2019 18.00-24.00 Sunday, June 15, 2019 08.00-20.00 No prior dismantling is allowed. Times may be subject to change.
* All booth construction should be completed by 20.00, Wednesday, June 12, 2019.
By that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
- Space fees - subject to VAT if applicable
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
- € 570,00 per sq.m for bookings received by January 31, 2019
- € 670,00 per sq.m for bookings received from February 1, 2019
Publishers, journals and non-profit organizations will be charged a reduced rate of:
- € 285,00 per sq.m for bookings received by January 31, 2019
- € 335,00 per sq.m for bookings received from February 1, 2019
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.
- Exhibitor entitlements and benefits
- Attend the Exhibition;
- Attend the Industry Symposia;
- Attend the Congress Opening, the Welcome Ceremony and Reception;
- Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
- Free full registration - only for full exhibitors (see relevant chapter);
- Company profile and logo in the final programme, if submitted within the deadline;
Company name and logo listed in the official website and in the Congress App, if submitted within the deadline.
- How to reserve an exhibition space
Spaces will be assigned according to:
1. Participation in the Booth Selection Meeting September 12, 2018: with priority selection according to the 2018-2019 ERA-EDTA Ranking List;
2. From October 2 to October 31, 2018: with priority selection according to the 2018-2019 ERA-EDTA Ranking List;
3. Starting from November 1, 2018 on a first-come-firstserved basis.
- Exhibitors’ badges
These badges are reserved only for EXHIBITING COMPANIES and their branches.
Exhibiting companies: you can upload the relevant information by April 30, 2019 to https://cm.era-edta.org using the username and password received by firstname.lastname@example.org.
Affiliate companies: please visit www.era-edta2019.org/exhibition to find out the relevant link to access the online purchase system.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed.
Only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting June 12, 2019 (11.00-19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk.
BADGES WILL NOT BE MAILED IN ADVANCE.
The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/staff members. Make sure that the contact person of the company hand-outs badges to colleagues/ customers before they access the restricted areas.
These badges are only meant for the staff working at the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow entrance to session halls or any other scientific activities, except the Industry Symposia.
- Extra exhibitors’ badges
You can upload your request for extra badges by May 13, 2019 to https://cm.era-edta.org using the username and password received by email@example.com; the cost for each extra badge is € 60,00, plus VAT if applicable.
After May 13, 2019 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting June 12, 2019 (11.00-19.00) at the rate of € 90.00 each, plus VAT if applicable.
No refunds will be given in case of cancellation.
- Free full registrations
In order to take advantage of the free registration/s, the full details of the person/s must be uploaded by May 13, 2019 to https://cm.era-edta.org, using the username and password received by firstname.lastname@example.org.
Registrations will be given only to full exhibitors (i.e. paying € 570,00 per sqm) according to the chart below.
Booth sizeFree registrations9-50 sqm151-100 sqm2101-150 sqm3151-200 sqm4> 201 sqm5
This benefit is not given to discounted/free exhibitors.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. Submitted by the said deadline, these free full registrations cannot be reimbursed or exchanged for other items/services.
- Visitors’ badges
These badges are for Visitors wishing to enter the exhibition only; please visit https://cm.era-edta.org/order-badges/ to order/purchase your badge(s).
The costs per each Visitors’ Badge are:
• € 150,00 if pre-ordered by May 13, 2019
• € 200,00 if booked after May 14, 2019 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.